Difference between revisions of "Document Expiration"
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Document expiration is a notification system alert which can be used to advice users nearly document expiration and expired documents. Notification messages can be configured by administration parameters. | Document expiration is a notification system alert which can be used to advice users nearly document expiration and expired documents. Notification messages can be configured by administration parameters. | ||
| − | Document expiration is based in metadata and | + | Document expiration is based in metadata, crontab features and report features. |
| + | |||
| + | === Properties === | ||
| + | In configuration properties can be defined several parameters, for example, days to expiration alert or mail text message. | ||
| + | |||
| + | |||
| + | [[File:Document_expiration_004.png|center]] | ||
=== Metadata === | === Metadata === | ||
Document expiration has this metadata definition: | Document expiration has this metadata definition: | ||
| + | |||
[[File:Document_expiration_002.png|center]] | [[File:Document_expiration_002.png|center]] | ||
| + | |||
Document expiration metadata state has tree values: | Document expiration metadata state has tree values: | ||
| + | |||
* Notification | * Notification | ||
* Valid | * Valid | ||
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Each state can have sevaral notification groups. Each notification group can has one or more users. Which user groups configuration from administration can be defined any type of associations grouping users. | Each state can have sevaral notification groups. Each notification group can has one or more users. Which user groups configuration from administration can be defined any type of associations grouping users. | ||
| + | === Crontab === | ||
There are three crontab task: | There are three crontab task: | ||
| − | |||
| − | * Crontab InitialNotificationation.jar task is used to send notification to user groups linked with notify select multiple. | + | [[File:Document_expiration_001.png|center|1020px]] |
| − | * Crontab AlertExpirationNotificationation.jar task is used to send notification to user groups linked with notify nearly expiration select multiple. | + | |
| − | * Crontab ExpirationNotificationation.jar task task is used to send notification to user groups linked with notify expiration select multiple. | + | |
| + | * Crontab '''InitialNotificationation.jar''' task is used to send notification to user groups linked with notify select multiple. | ||
| + | * Crontab '''AlertExpirationNotificationation.jar''' task is used to send notification to user groups linked with notify nearly expiration select multiple. | ||
| + | * Crontab '''ExpirationNotificationation.jar''' task task is used to send notification to user groups linked with notify expiration select multiple. | ||
| + | |||
| + | === Reports === | ||
| + | There are three reports, valid, pending to expiration and expired document reports. | ||
| + | |||
| + | |||
| + | '''Administration reports view''' | ||
| + | [[File:Document_expiration_003.png|center|920px]] | ||
| + | |||
| + | |||
| + | '''Front end reporting menus''' | ||
| + | [[File:Document_expiration_005.png|center]] | ||
| + | |||
| + | [[File:Document_expiration_006.png|center]] | ||
[[Category: User Guide]] | [[Category: User Guide]] | ||
Latest revision as of 16:00, 17 March 2013
Contents |
Document expiration is a notification system alert which can be used to advice users nearly document expiration and expired documents. Notification messages can be configured by administration parameters.
Document expiration is based in metadata, crontab features and report features.
Properties
In configuration properties can be defined several parameters, for example, days to expiration alert or mail text message.
Metadata
Document expiration has this metadata definition:
Document expiration metadata state has tree values:
- Notification
- Valid
- Expired
Notification indicates document is pending send mail to users indicating new document with expiration dates. Valid indicates the document is valid. Expired indicates the document has been expired.
Each state can have sevaral notification groups. Each notification group can has one or more users. Which user groups configuration from administration can be defined any type of associations grouping users.
Crontab
There are three crontab task:
- Crontab InitialNotificationation.jar task is used to send notification to user groups linked with notify select multiple.
- Crontab AlertExpirationNotificationation.jar task is used to send notification to user groups linked with notify nearly expiration select multiple.
- Crontab ExpirationNotificationation.jar task task is used to send notification to user groups linked with notify expiration select multiple.
Reports
There are three reports, valid, pending to expiration and expired document reports.
Administration reports view
Front end reporting menus
