Automation

Refer to Enable automation section to know how enable automation. By default automation is not enabled.

Refer to Extend_automation to extend automation validators and actions.

Preliminar concepts

• Rule is composed by validators and actions.
• Validators are one or more conditions on a rule that are evaluated depending the elements which fired the automation event ( document, folder, etc... )
• Actions are some operations with element which fired the automation event ( document, folder, etc... )
• Rule is executed when all validators in a rule return true.
• When Actions are executed (all validators in rule are true ) all actions defined in the rule are executed in the element which fired the automation event ( folder, document, etc... )

Add new rule

Click will be shown a screen like this:

• Order field indicates execution preference among the other rules.
• Name field is some name to identify the rule.
• Event field indicates on which type of events is evaluted the rule.
• At field has two possible values post or pre. post indicates execution before element is created at OpenKM, pre indicates execution when element is yet created. With example will be more clear, with post we can change the path where a document will be created, with pre the document is yet created but we can move to other path.
• Exclusive field enabled stop the evaluation is rule is executed. Automation can have several rules, one or more can be evaluated and executed at same time ( in order defined by field Order ), but if a rule with exclusive field enabled is executed then automation stops here ( it's similar concept than firewall rules ).

Click on send button the rule will be added.