User Guide
From OpenKM Documentation
OpenKM is a tool to manage documents generated within a company, to improve access within the whole corporate environment and to endeavor to keep in check the unnecessary duplication of information.
OpenKM provides the solution to:
- Control the growing volume of information to be managed
- End the diversification of information storage sources
- Prevent the duplication of information
- Obtain valid information through the control of document versions
- Reduce time and resources used in locating information
- Avoid knowledge leaks or wrongful access by users, thereby complying with the obligations set out in the LOPD (Spanish Data Protection Law)
- Restrict non-authorized users access to the information.
Through the OpenKM system, relevant and useful information can be accessed and found in the least possible time to resolve problems and make decisions.
OpenKM helps to improve corporation processes, integrating common tasks (and interrelated tasks) into one single tool and permitting the different departments of the organization controlled and supervised parametrizable access to the information.
- System access
- User interface
- Basic operations with documents and folders
- Specific operations with documents
- Document edit (check-out)
- Cancel edit (cancel check-out)
- Update a file (check-in)
- Lock
- Unlock
- Downloading a document
- Adding a metadata to a document (property group)
- Deleting a metadata from a document (property group)
- Adding keywords
- Adding categories
- Copy to clipboard
- Send document as attachment
- Massive operations with several documents, folders and mails
- Extra columns
- Pagination
- Categories
- Metadata view
- Thesaurus view
- My documents
- Templates
- Trash
- Using information
- Security
- Search
- Dashboard
- Notification service
- Subscription service
- Starting a Workflow
- Workflow pending task
- User configuration
- System tools
- Using iPhone or Android
- Help
- Microsoft Office Addin
- OpenOffice.org Add-on
- Community extension
