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Extend the OpenKM features

  • Multi-tenant
  • Barcode
  • Mail Archiver
  • Electronic Invoicing
  • CMIS
  • Apps
  • Doc-request
  • Complaints
  • Advanced OCR

Multi-tenant

Normally OpenKM is configured like a single-instance single-tenant (ST) environment where each tenant (Instance owner) will run a single instance that is installed on one server or across a cluster of them.

Although it may also be possible to run multiple OpenKM instances on the same server, separating content stores and creating a personalized clients environments. Some advantages are:

  • Share costs with all tenants.
  • Share support and personnel costs.

The Multi-tenancy enables multiple independent tenants to be hosted on a single instance, which can be installed either on a single server or across a cluster of them. The main instance is logically partitioned such that it will appear to each tenant that they are accessing a completely separate instance of OpenKM.

Barcode

OpenKM incorporates a barcode reading and identification module. The barcode module supports the following formats and thanks to OpenKM's plug-in architecture, it is possible to make it easily extensible to other formats.

1D / Linear Barcodes

Codabar, Code 128, UPC-A y UPC-E, Code 39, EAN-8 y EAN-13, RSS-14, Code 93, ITF-14

2D / Matrix Barcodes

Data Matrix, Aztec, PDF417, QR

Mail Archiver

The module archive emails OpenKM allows us to use the repository as a document management system to store messages massively. The mail file is an automated process for the preservation and protection of all emails.

There a lot of benefits of email archiving the most important are :

  • The recovery of lost or accidentally deleted emails.
  • Accelerated audit response.
  • Preservation of the intellectual property.
  • "eDiscovery" in the case of litigation or internal investigations.

Electronic Invoicing

OpenKM incorporates an e-invoicing module which extracts invoices "xml" format for then store them in the system, also allows other functions like validate the invoice via digital signature, download in PDF format or send notifications.

CMIS

CMIS is a specification for improving interoperability between Enterprise Content Management systems. OASIS approved CMIS as an OASIS Specification on May 1, 2010. It proposes a data model plus a set of generic services and several HTTP-based protocol bindings for these services, including REST/Atom.

Apps

OpenKM has a number of applications, which enable us from signing documents electronically to scan in PDF format.

Doc-request

The document request management module (Doc Request) allows users to request and receive documents securely and in an encrypted manner, making it especially useful for financial, educational, and other institutions that need to communicate securely with external clients.

Complaints

OpenKM offers a Complaints, Grievances, and Requirements Module that allows organizations to securely and confidentially manage reports of irregularities, fraud, and inappropriate behaviour.

Advanced OCR

The OpenKM Advanced OCR module provides a comprehensive solution for optical character recognition, enabling organizations to manage large volumes of documents in an automated and efficient manner.

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